Winter Holiday Notice Template

Protect your rental properties during holiday travel

Free professional template to help landlords prevent property damage while tenants are away

Winter Holiday Notice Template

Professional template for landlords and property managers to protect properties during holiday travel. Customize with your emergency contact information and send to tenants before they travel.

Disclaimer: This template is for general informational use only and does not constitute legal advice. Laws and requirements vary by state and locality. By copying or downloading, you agree to use this as a starting point only and to have it reviewed by a professional where appropriate.

I agree to use this as a starting point only and will have it reviewed by a professional where appropriate.

Pro Tip: For more detailed information about winter property protection, best practices, and legal considerations, check out our comprehensive blog post .

Emergency Contact Number (Optional)

Add your emergency contact number to automatically replace [Insert Number] in the template.

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Subject: Important: Preparing your home for the holiday break

Dear Resident,

Whether you are staying local or traveling this season, we want to ensure your home remains safe and secure. If you plan to be away for more than 48 hours, please follow this departure checklist to prevent maintenance emergencies:

Thermostat Settings: Please keep your heat turned ON and set to a minimum of 55°F (13°C). This is critical to prevent water pipes from freezing and bursting during a cold snap.

Cabinet Doors: If extreme cold is forecasted, please leave the cabinet doors under your kitchen and bathroom sinks open to allow warm air to circulate around the plumbing.

Water Access: Ensure all faucets are fully turned off and hoses are disconnected from exterior spigots.

Security: Double-check that all windows are latched and all entry doors are deadbolted. Ensure items like curling irons and other fire hazards are unplugged.

Trash Removal: Please dispose of all perishable trash before leaving to prevent strong odors or pests.

In Case of Emergency: If you have an emergency like a burst pipe, please contact us at [Insert Number].

We wish you a safe and happy holiday season!

Best regards,

Management

Pro-Tips for Property Managers:

•The "Freeze Warning" Email: Send a second "Critical Alert" email if local weather forecasts show temperatures dropping below 20°F (-6°C).
•Documentation: Keep a record of these notices. In the event of a pipe burst caused by a tenant turning off their heat entirely, having a documented "Notice to Maintain Heat" is essential for insurance and liability purposes.
•Timing: Send this notice at least one week before major holidays to give tenants time to prepare.